Best High Volume Printer For Small Business
Running a small business is a whirlwind, and the last thing you need is your printer holding you back. You need a workhorse, not a hobbyhorse. That's where a high-volume printer comes in. This guide is for first-time buyers navigating the maze of options. We'll break down the best high-volume printers, so you can make the right choice for your business.
Why a High-Volume Printer Matters for Your Small Business
Time is money, especially when you're running a small business. A high-volume printer keeps your documents flowing without constant paper jams or slow print speeds. It saves you valuable time, letting you focus on growing your business, not wrestling with office equipment.
Beyond speed, high-volume printers often offer lower per-page printing costs. This is a huge advantage when you're printing hundreds or thousands of pages per month. Over time, the savings can add up significantly.
Top 5 High-Volume Printers for Small Businesses: A Comparison
| Model | Price (USD) | Print Speed (ppm) | Duty Cycle (Pages/Month) | Warranty |
|---|---|---|---|---|
| Brother HL-L6400DW | $400 | 52 | 125,000 | 1 Year Limited |
| HP LaserJet Enterprise M606dn | $650 | 65 | 275,000 | 1 Year On-site |
| Epson EcoTank ET-M3170 | $450 | 20 | 20,000 | 2 Year Limited |
| Canon imageCLASS MF445dw | $350 | 40 | 80,000 | 1 Year Limited |
| Xerox VersaLink B405/DN | $500 | 47 | 110,000 | 1 Year On-site |
Detailed Reviews: Diving Deeper
Brother HL-L6400DW
This monochrome laser printer is a workhorse. The Brother HL-L6400DW offers blazing-fast print speeds. It also has a high paper capacity, minimizing the need for frequent refills.
Pros: Excellent print speed, low per-page cost, expandable paper capacity. Cons: Only prints in black and white, lacks advanced features like duplex scanning.
HP LaserJet Enterprise M606dn
If you need raw power and high duty cycle, the HP LaserJet Enterprise M606dn is a top contender. It's built for demanding environments. HP are a reliable brand for Printers.
Pros: Extremely high duty cycle, fast printing, robust security features. Cons: Higher upfront cost, larger footprint.
Epson EcoTank ET-M3170
The Epson EcoTank ET-M3170 stands out with its refillable ink tanks. This system drastically reduces ink costs compared to traditional cartridges. It's ideal if you print a lot of black and white documents.
Pros: Ultra-low ink costs, wireless connectivity, compact design. Cons: Slower print speeds than laser printers, initial setup can be messy.
Canon imageCLASS MF445dw
The Canon imageCLASS MF445dw is a versatile all-in-one printer. It offers printing, scanning, copying, and faxing capabilities. It is an excellent choice for small offices that need a multifunction device.
Pros: Multifunction capabilities, good print quality, user-friendly interface. Cons: Moderate print speed, toner cartridges can be expensive.
Xerox VersaLink B405/DN
The Xerox VersaLink B405/DN combines performance with a user-friendly touchscreen interface. It offers advanced features like mobile printing and cloud connectivity. It is suitable for businesses that need a modern and efficient printer.
Pros: User-friendly touchscreen, mobile printing, cloud connectivity. Cons: Can be more expensive than comparable models, some users report occasional software glitches.
Used vs. New: Weighing the Pros and Cons
Buying a used high-volume printer can save you money upfront. But you need to consider potential risks.
Used Printer: Pros: Lower cost, immediate availability. Cons: Limited or no warranty, potential for hidden problems, shorter lifespan.
New Printer: Pros: Full warranty, latest features, longer lifespan. Cons: Higher initial cost, potential for depreciation.
If you opt for a used printer, thoroughly inspect it before buying. Ask about its maintenance history and remaining duty cycle. Consider having a technician evaluate its condition.
Reliability Ratings by Brand
Reliability is crucial for a high-volume printer. Some brands have a better track record than others.
Brother and HP consistently rank high in reliability surveys. Epson's EcoTank models are generally reliable, but require careful handling during ink refills. Canon and Xerox offer dependable printers. However, some models may be more prone to specific issues.
Checklist: 5 Must-Check Features Before Buying
- Print Speed: Does it meet your daily printing needs?
- Duty Cycle: Can it handle your monthly printing volume?
- Paper Capacity: How often will you need to refill the paper tray?
- Connectivity: Does it support your preferred connection methods (Wi-Fi, Ethernet, USB)?
- Cost Per Page: What are the long-term ink or toner costs?
Key Takeaways
Choosing the right high-volume printer is an important decision for your small business. Consider your printing needs, budget, and desired features. Don't just focus on the upfront cost; think about long-term expenses like ink or toner.
Reliability is also a key factor. Research brand reputations and read customer reviews. Balancing these factors will lead you to a smart purchase.
Ready to Upgrade Your Printing?
Now that you're armed with this information, take the next step. Consider your specific needs and budget. Then compare the models discussed here. Don't hesitate to contact a local printer vendor for personalized advice. Get ready to say goodbye to printing frustrations and hello to increased productivity!
