Best Low Cost Printer For Small Business
So, you're launching a small business. Exciting, right? But amidst the branding, website design, and endless to-do lists, don't forget a crucial piece of office equipment: a printer. This guide is for first-time business owners who need a reliable printer without breaking the bank.
A good, affordable printer can be a game-changer for your small business. Forget those expensive print shop runs for every invoice or marketing flyer. We'll help you navigate the world of low-cost printers and find the perfect fit for your needs.
Why a Printer Matters (Even in a Digital World)
Even in our increasingly digital world, a physical document still holds weight. Contracts, invoices, shipping labels, and marketing materials all benefit from a tangible form. A dedicated printer ensures you're not scrambling last minute to find a printing solution.
Having a printer readily available also boosts productivity. Quick, in-house printing saves time and money compared to outsourcing every print job.
Top 5 Low-Cost Printers for Small Businesses
Let's dive into the contenders. Here's a comparison of five popular and budget-friendly printers:
| Model | Price (USD) | Print Speed (ppm) | Resolution (dpi) | Connectivity | Warranty |
|---|---|---|---|---|---|
| Brother HL-L2300D | $99 | 30 | 2400 x 600 | USB | 1 Year |
| Canon PIXMA MG3620 | $79 | 9.9 (Black), 5.7 (Color) | 4800 x 1200 | Wi-Fi, USB | 1 Year |
| HP DeskJet 2755e | $89 | 7.5 (Black), 5.5 (Color) | 1200 x 1200 | Wi-Fi, USB | 1 Year |
| Epson Expression Home XP-4100 | $99 | 10 (Black), 5 (Color) | 5760 x 1440 | Wi-Fi, USB | 2 Years |
| Samsung Xpress M2020W | $120 | 21 | 1200 x 1200 | Wi-Fi, USB | 1 Year |
Detailed Reviews
Brother HL-L2300D
This monochrome laser printer is a workhorse. It’s known for its speed and reliability, making it ideal for high-volume text-based printing.
The Brother HL-L2300D lacks color printing but excels in black and white document production. It’s an excellent choice if you primarily print invoices, reports, and other text documents.
Canon PIXMA MG3620
A versatile all-in-one inkjet printer that handles both documents and photos well. It offers wireless connectivity for easy printing from mobile devices.
The Canon PIXMA MG3620 is a great all-around option for small businesses needing color printing. Its affordable price and decent photo quality make it a popular choice.
HP DeskJet 2755e
A compact and affordable all-in-one printer with basic features. The HP DeskJet 2755e is ideal for light-duty printing, scanning, and copying.
It offers wireless connectivity and is easy to set up, making it a convenient option for small spaces. Be aware that ink costs can add up over time.
Epson Expression Home XP-4100
Another great all-in-one option with a focus on photo printing. The Epson Expression Home XP-4100 boasts vibrant colors and excellent image quality.
It also features wireless connectivity and a user-friendly interface. Consider this if you need high-quality photo prints for marketing or internal use.
Samsung Xpress M2020W
This printer is a black and white laser printer that combines speed and convenience. It is a good choice for those who need documents with fast printing and good quality.
The Samsung Xpress M2020W is compact and reliable and its mobile printing is an amazing feature. The price is slightly expensive compared to others.
Used vs. New: Which is Right for You?
Buying used can save you money upfront. However, it comes with potential risks. Warranties might be expired, and the printer's lifespan may be limited.
A new printer offers peace of mind with a manufacturer's warranty. It's also more likely to be compatible with the latest software and operating systems.
Pros of Used: Lower initial cost. Cons of Used: No warranty, potential reliability issues, outdated technology.
Pros of New: Warranty, latest technology, guaranteed lifespan. Cons of New: Higher initial cost.
Reliability Ratings by Brand
Printer reliability can vary by brand. Brother and Epson are generally known for their robust and durable printers. Canon offers a good balance of features and reliability. HP printers are generally reliable but may have high ink costs.
It's always a good idea to read customer reviews and check online forums for common issues before making a purchase. User experience provides real time insight.
Checklist: 5 Must-Check Features Before Buying
- Print Speed: How many pages per minute (ppm) can the printer handle?
- Print Resolution: Higher dpi (dots per inch) means sharper images.
- Connectivity: Does it have Wi-Fi for wireless printing? USB for direct connection?
- Ink/Toner Costs: Factor in the long-term cost of consumables. Consider ink subscription services.
- Paper Handling: Check the paper tray capacity and supported paper sizes.
Key Takeaways
Choosing the best low-cost printer for your small business depends on your specific needs. Consider factors like print volume, color requirements, and budget.
Weigh the pros and cons of used versus new printers. Research brand reliability and always check user reviews.
Ink and toner costs should also be considered to estimate the total cost.
Ready to Print Your Way to Success?
Equipped with this information, you're now ready to make an informed decision. Take the time to research, compare models, and choose the printer that best aligns with your business goals.
Visit the websites of the printer brands mentioned and read user reviews. A little research now can save you headaches (and money) down the road!
