Best Small Business All In One Printers
Running a small business is tough. Juggling a million tasks means efficiency is key. That's where the right all-in-one printer comes in. It can be your workhorse, handling everything from invoices to marketing materials. If you're a first-time buyer navigating the confusing world of printers, this is for you.
We've investigated the best small business all-in-one printers, digging deep into their features, reliability, and overall value. We'll break down the jargon and provide practical advice to help you choose the perfect printer for your needs.
Why an All-In-One Printer Matters for Your Small Business
Why invest in an all-in-one printer? It's simple: consolidation. These devices combine printing, scanning, copying, and sometimes even faxing into a single unit.
This saves space, money, and time, all critical resources for a growing business. Think of it as your office Swiss Army knife.
Top 5 Small Business All-In-One Printers: A Quick Comparison
| Model | Price (USD) | Print Speed (B&W/Color) | Monthly Duty Cycle | Warranty |
|---|---|---|---|---|
| Epson EcoTank ET-4850 | $499 | 15 ppm / 8 ppm | 5,000 pages | 2 years |
| Brother MFC-J4335DW | $249 | 20 ppm / 19 ppm | 2,500 pages | 1 year |
| HP OfficeJet Pro 9015e | $279 | 22 ppm / 18 ppm | 25,000 pages | 1 year |
| Canon MAXIFY GX2020 | $329 | 15 ppm / 10 ppm | 3,000 pages | 1 year |
| Xerox B215 | $299 | 31 ppm | 30,000 pages | 1 year |
Detailed Reviews: The Nitty-Gritty
Epson EcoTank ET-4850: The Ink Tank Champion
The Epson EcoTank ET-4850 stands out with its refillable ink tanks. This means lower running costs in the long run, as you're not constantly buying cartridges.
Print quality is excellent for both documents and photos. It also offers automatic two-sided printing.
Brother MFC-J4335DW: Budget-Friendly Workhorse
The Brother MFC-J4335DW is a great option if you need a reliable printer without breaking the bank. It delivers fast printing speeds.
It features wireless connectivity and mobile printing capabilities. However, the print quality is not as high as the Epson.
HP OfficeJet Pro 9015e: Feature-Packed Performer
The HP OfficeJet Pro 9015e offers a comprehensive suite of features. That includes fast printing, automatic document feeding (ADF), and a user-friendly touchscreen.
It's a solid all-around performer for busy offices. HP's Instant Ink subscription service can also help manage ink costs.
Canon MAXIFY GX2020: Quality Prints, Economical Ink
The Canon MAXIFY GX2020 boasts high-quality prints and efficient ink usage. It is another ink tank system that reduces the ink cost.
This model is well-suited for businesses that need to print marketing materials or presentations. The print quality is above average compared to others.
Xerox B215: Speedy Monochrome Printing
The Xerox B215 is a monochrome printer designed for high-volume black and white printing. It is a good choice for invoice and document printing.
With fast print speeds and a robust duty cycle, it is designed for heavy workload. It lacks color printing capabilities, keep that in mind.
Used vs. New: Weighing Your Options
Buying a used printer can save you money upfront. However, it comes with risks. You won't have a warranty, and the printer may have hidden problems.
A new printer offers peace of mind with a warranty and the latest features. It's generally the safer bet for long-term reliability.
Reliability Ratings by Brand
Printer reliability can vary by brand. Epson and Brother are often praised for their reliability and longevity.
HP printers are generally reliable but can sometimes suffer from software glitches. Canon printers are known for excellent print quality and decent reliability.
Xerox are reliable for business that needs heavy workload monochrome printing.
Checklist: 5 Must-Check Features Before Buying
- Print Quality: Consider the type of documents you'll be printing. Do you need high-resolution color prints, or will simple black and white suffice?
- Running Costs: Look at the cost of ink or toner cartridges. High upfront savings can be negated by expensive consumables. EcoTank options can be beneficial.
- Connectivity: Make sure the printer offers the connectivity options you need. Wi-Fi, Ethernet, and USB are common choices.
- Paper Handling: Check the paper tray capacity and whether the printer supports automatic duplex printing.
- Scanning/Copying: Evaluate the speed and resolution of the scanner. An automatic document feeder (ADF) can be a huge time-saver.
Conclusion: Making the Right Choice
Choosing the best all-in-one printer for your small business is a big decision. The Epson EcoTank ET-4850 shines with its low running costs and high-quality prints.
The Brother MFC-J4335DW offers a budget-friendly alternative. The HP OfficeJet Pro 9015e provides a feature-rich experience.
Consider all the factors we've discussed – your printing needs, budget, and desired features – before making your final decision. Do not buy based on price alone.
By carefully evaluating your options, you can find the perfect all-in-one printer to streamline your operations and boost your productivity.
Ready to find the perfect printer for your small business? Click here to browse our recommended models and get started today!
