The Best Printers For Small Business
Running a small business is tough. Every penny counts, and that includes the cost of printing. Forget fancy features you barely use; we're hunting for the absolute cheapest, most reliable printers that won't bleed your budget dry.
Why Printers Matter (Even When You're Broke)
In today's digital world, you might think printers are relics. However, essential documents, invoices, and marketing materials still need hard copies. The right printer can save you money on outsourcing printing jobs.
This guide is for the cost-conscious small business owner. We're laser-focused on finding printers that deliver the best bang for your buck, considering upfront costs, ink/toner expenses, and long-term reliability.
Our Top Picks: Printers That Won't Break the Bank
Here's a shortlist of printers, tailored to different budgets and needs. Each one prioritizes affordability and reliability.
The Ultra-Budget Champion: Brother HL-L2300D
This monochrome laser printer is a workhorse. It's perfect if you only need to print black and white documents. It provides great value for the money.
The Color Conscious Saver: Canon PIXMA MG3620
Need color but don't want to sell a kidney? The Canon PIXMA MG3620 is a surprisingly affordable inkjet. It handles basic color printing tasks adequately.
The High-Volume Hero: Epson EcoTank ET-2720
If you print a lot, the EcoTank's refillable ink tanks offer massive savings. The upfront cost is higher, but it pays off in the long run.
Detailed Reviews: Unveiling the Hidden Costs
Brother HL-L2300D: The No-Frills Workhorse
This printer is simple: it prints black and white, and it does it well. It's incredibly reliable and toner cartridges are relatively cheap.
Its duplex printing feature saves paper and therefore, money. You won't find any fancy features here, but that's the point.
Canon PIXMA MG3620: Color on a Dime
The PIXMA MG3620 is a compact inkjet printer. It offers printing, scanning, and copying capabilities in color.
Ink costs can add up, so consider XL cartridges. The print quality is decent for everyday use.
Epson EcoTank ET-2720: The Long-Term Investment
The EcoTank ET-2720 features refillable ink tanks instead of cartridges. This significantly reduces ink costs over time.
While the initial price is higher, it's a smart choice for businesses with high printing demands. Print quality is excellent for both documents and photos.
Side-by-Side Specs & Performance
| Feature | Brother HL-L2300D | Canon PIXMA MG3620 | Epson EcoTank ET-2720 |
|---|---|---|---|
| Type | Monochrome Laser | Color Inkjet | Color Inkjet (EcoTank) |
| Print Speed (Black) | 30 ppm | 9.9 ipm | 10 ppm |
| Print Speed (Color) | N/A | 5.7 ipm | 5 ppm |
| Duplex Printing | Yes | Yes | Yes |
| Connectivity | USB | Wi-Fi, USB | Wi-Fi, USB |
| Monthly Duty Cycle | 10,000 pages | 1,000 pages | N/A |
| Initial Cost | $100 | $80 | $200 |
| Performance Score | 8/10 | 7/10 | 9/10 |
Customer Satisfaction: What Users Are Saying
Customer satisfaction varies depending on the printer model. We gathered data from various online retailers to give you a sense of user experience.
- Brother HL-L2300D: Users praise its reliability and low cost per page.
- Canon PIXMA MG3620: Customers appreciate its affordability and ease of use.
- Epson EcoTank ET-2720: Owners are thrilled with the ink savings and print quality.
Maintenance Cost Projections: The Long Game
Upfront cost is only part of the equation. Consider these maintenance cost projections to understand the total cost of ownership.
- Brother HL-L2300D: Toner replacements are infrequent and relatively inexpensive.
- Canon PIXMA MG3620: Ink costs can add up quickly, especially with color printing.
- Epson EcoTank ET-2720: Refilling ink tanks is significantly cheaper than replacing cartridges.
Key Considerations: Making the Right Choice
Choosing the right printer depends on your specific needs and budget. Don't be swayed by fancy features you won't use.
Consider your printing volume, color requirements, and long-term maintenance costs. Prioritize reliability and affordability.
Research, compare prices, and read reviews before making a decision. Every dollar saved is a victory for your business.
Frequently Asked Questions (FAQ)
Q: Which printer is the cheapest overall?
A: The Canon PIXMA MG3620 has the lowest upfront cost, but ink costs can add up. Consider the Brother HL-L2300D if you only need black and white printing.
Q: Is an EcoTank printer worth the investment?
A: Yes, if you print frequently. The initial cost is higher, but the ink savings are significant over time.
Q: How do I reduce my printing costs?
A: Print in draft mode, use duplex printing, and buy generic ink/toner cartridges (with caution!).
Q: Are laser printers better than inkjet printers?
A: Laser printers are generally faster and more cost-effective for high-volume black and white printing. Inkjet printers are better for color photos and graphics.
Ready to Save? Your Call to Action
Now that you're armed with the knowledge, it's time to take action. Compare prices, read more reviews, and choose the printer that fits your budget and needs. Don't waste money on unnecessary features. Every dollar saved goes back into growing your business.
Click on the links to check the latest prices and purchase the perfect printer for your small business. Happy printing!
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