Best Copiers For Small Business 2021

Running a small business is a juggling act. You're handling everything from marketing to customer service, and the last thing you need is a copier that throws a wrench into the works. A reliable copier isn't just a luxury; it's a vital tool for keeping your office running smoothly, allowing you to focus on growing your business.

This guide is designed for first-time buyers navigating the often-confusing world of office copiers. We'll cut through the jargon and provide clear, actionable information to help you choose the best copier for your specific needs. Our goal is to empower you to make a confident and informed purchase.

Why Your Small Business Needs a Good Copier

In today's digital age, it's easy to underestimate the importance of a physical copier. While many documents are handled electronically, printing, scanning, and copying remain essential tasks for most small businesses.

A quality copier can streamline workflows, improve productivity, and even save money in the long run. From printing contracts and invoices to scanning important documents, a reliable copier is an indispensable asset.

Top 5 Copiers for Small Businesses in 2021: A Comparison

Here's a quick comparison of five top-rated copiers, focusing on key features, price, and warranty. This table is meant to give you a general overview; detailed reviews follow.

Detailed Reviews: Diving Deeper

Let's take a closer look at each copier, highlighting their strengths and weaknesses.

Brother MFC-L3770CDW

The Brother MFC-L3770CDW is a great all-around color laser printer for small businesses. It offers fast print speeds, wireless connectivity, and duplex printing. Its ability to scan directly to the cloud is a definite plus.

However, the price is a bit higher than some other options. The color print quality, while decent, isn't the absolute best on the market.

Canon imageCLASS MF264dw

If you primarily need a monochrome printer, the Canon imageCLASS MF264dw is a solid and affordable choice. It's known for its reliability and fast printing speeds. Wireless connectivity and mobile printing are also included.

This model doesn't offer color printing. The lack of an automatic document feeder (ADF) can be a drawback for businesses that frequently scan multi-page documents.

HP LaserJet Pro MFP M281fdw

The HP LaserJet Pro MFP M281fdw is a color laser printer that boasts a user-friendly touchscreen and excellent print quality. The ability to scan directly to email is a valuable feature.

It can be a bit pricier than comparable models. Some users have reported that the toner cartridges don't last as long as expected.

Epson EcoTank ET-4760

The Epson EcoTank ET-4760 stands out due to its refillable ink tanks. This can lead to significant savings on ink costs in the long run. It's a good option for businesses with high printing volumes.

Print speeds are slower compared to laser printers. The initial cost is higher than some other inkjet options.

Xerox B215

The Xerox B215 is a monochrome laser printer that delivers fast printing speeds and reliable performance. It's a budget-friendly option for businesses that primarily need to print black and white documents. Compact size makes it a good fit for smaller offices.

It lacks color printing capabilities. The user interface could be more intuitive.

Used vs. New Copiers: Weighing the Options

Buying a used copier can be tempting due to the lower price. However, it's crucial to consider the potential risks.

Used Copiers: Pros: Lower initial cost. Cons: Shorter lifespan, potential for repairs, outdated technology. New Copiers: Pros: Longer lifespan, latest technology, warranty protection. Cons: Higher initial cost.

If you opt for a used copier, be sure to thoroughly inspect it and ask about its maintenance history. Getting a warranty from the seller is also highly recommended.

Reliability Ratings by Brand

While individual models vary, certain brands have established a reputation for reliability. Here's a general overview:

Highly Reliable: Brother, Canon. Generally Reliable: HP, Xerox. Good Value: Epson (especially EcoTank models for long-term cost savings).

Keep in mind that reliability can also depend on usage patterns and proper maintenance.

Checklist: 5 Must-Check Features Before Buying

Before making a purchase, make sure the copier meets these essential criteria:

1. Print Speed: Does it meet your daily printing needs?
2. Print Quality: Is the print sharp and clear?
3. Connectivity: Does it offer wireless, Ethernet, and mobile printing options?
4. Features: Does it include duplex printing, scanning, and other features you need?
5. Cost of Ownership: Consider toner/ink costs, maintenance, and potential repairs.

Key Takeaways

Choosing the right copier for your small business is a significant decision. Consider your printing volume, budget, and specific needs. Don't be swayed by price alone; factor in long-term costs and reliability.

Remember to carefully compare models, read reviews, and check for essential features. Weigh the pros and cons of buying used versus new. By taking the time to research and evaluate your options, you can find a copier that will serve your business well for years to come.

Ready to Choose Your Perfect Copier?

We hope this guide has provided you with the information you need to make an informed decision. Take the next step and start comparing specific models based on your unique requirements. Don't hesitate to visit local retailers or consult with a copier specialist for personalized advice. Invest wisely, and your new copier will quickly become an indispensable asset to your small business.